NCIFT MEETING MINUTES

Meeting Minutes September 13, 2013

NCIFT Executive Meeting Minutes
September 13, 2013

Attendees:

Earl Weak
Darrin Cohune
Scott MacAdams
Marie Diaz
Jayne McCann
Marty Potnick
Martin Gil
Anre-Harlene Carrot
John Ashby
Brad Olson
Carol Cooper
Rachel Zemser
Stacey Hawley
Erin Evers
Craig Rothe
Russ Nishikawa

Meeting was brought to order by outgoing Chair Earl Weak, who provided a humorous recap of the past year, and we thank Earl for his wonderful leadership and guidance!   Following brief introductions of the incoming and retiring officers, each committee person provided a recap of their area of responsibility.

Membership-Russ Nishikawa stated that NCIFT currently has 1019 members with $14,000 in dues through the past twelve months.  As of the end of last year, we’ve received $5,890 from national IFT.  
Discussion ensued on membership dues and new members such as Young Professionals.

Financials-Darrin Cohune provided a comparison of actual expenditures compared to budget.  A motion was made to adopt 2012 budget for this year (2013) and motion was carried.  A discussion ensued that next year’s budget should include specific requests from CVIFT and Young Professionals.  Other items discussed included tax preparation fees, digital ads for Hornblower, other expenses and revenues.  Budget line item separation for Golf and Expo on general budget summary reports was decided it was not necessary to motion, as separate tracking was already being kept by Imelda with her Quickbooks program, revenues are available/visible at any time, and thus deemed not necessary to require what was already being done.

Incoming Chairman John Ashby provided a recap of the new national IFT regulations and legal ramifications.   Among these were website appearance, sub-chapters and other pertinent items, before moving on to discussion surrounding CVIFT and SJIFT chapters.  Motion was made to track expenses and revenues for CVIFT chapter via line item in our accounting, and motion was carried.  We also discussed the New Professionals budget for student travel and website cost reductions.  John also previewed procedural items including consent agendas, fiduciary responsibilities and others.  We discussed transition of leadership and critical information, including updating, coordinating and centralizing contact info for all elected/appointed members.  

NCIFT Programs and meeting 2013-2014 were discussed by Martin Potnick, Chair-Elect and John Ashby.  These included the topics of the Dec. 5th Holiday meeting, 2014 Student Night at UC Davis, and next year’s Supplier’s Night on May 6th.

New Professionals-Erin Evers made a recommendation for changes with the Member –at-Large position, with Brad Olsen taking this position, and discussed future leaders and leadership path.  

Other items discussed included Supplier’s Night (Stacey Hawley) and Hornblower and Website (Carol Cooper & Marketing Design)
Meeting adjourned at 2:20 PM

No date set for next meeting
Budget line item separation for Golf and Expo on general budget summary reports was decided it was not necessary to motion, as separate tracking was already being kept by Imelda with her QuickBooks program, revenues are available/visible at any time, and thus deemed not necessary to require what was already being done.